AP Specialist (Austin, TX)
This role will be involved in all aspects of invoice processing. We need a high energy, hands-on individual with the people skills to work with individuals across the organization. A successful candidate must have the ability to operate effectively in a rapidly scaling, dynamic environment.
RESPONSIBILITIES
- Responsible for processing high volume and full cycle accounts payable including 3-way PO matching, 2-way matching and check requests. This includes routing invoices for approvals, coding and entering invoices, and processing payments
- Ensure entered bills, invoices, and check requests have the appropriate supporting documents,approvals and account/department coding
- Resolve purchase order, invoice or payment discrepancies
- Obtain, maintain and update vendor records (W-9’s, WT, payment mailing addresses, etc.)
- Responsible for vendor relations Interface with vendors as well as employees (all departments)
- Review and process weekly employee expense reports in Concur
- Support US and international employees with Concur expense reporting inquiries
- Support and reconcile the credit card program by facilitating employees to submit expenses for charges in Concur; escalate to AP Lead when necessary
- Related administrative duties such as copying, filing and maintaining vendor accounts
- Participation in the year-end audit
- Provide support to the finance team and all other duties as assigned
QUALIFICATIONS
- 4 year degree in business administration, accounting, finance, or economics
- 1 to 2 years of relevant work experience, including accruals, reconciliations and accounting processes, in a high-growth environment
- Software / SaaS experience is a plus
- Ability to adhere to the highest ethical standards and unwavering integrity
- Experience with NetSuite, Coupa and Concur is a plus
- Excellent verbal and written communication skills
- Requires a collaborative and team-oriented attitude working with all organizations throughout the company
- Strong analytical, research, problem solving and evaluative thinking skills
- Acute attention to detail and well developed organization and time management skills
- Well-developed sense of urgency and follow through
- Must be self-motivated, flexible, deadline-oriented and able to complete tasks with minimal supervision
- Exceptional multitasking abilities, upbeat demeanor, and ability to stay organized in a fast-paced environment
- High level of energy and a desire to thrive in a growing, complex, fast-paced organization; ability to handle multiple projects under pressure
- Strong work ethic, including the ability to work independently, but also knows how to have fun while doing it!
- Overwhelming desire to kick ass and grow in your career
- Inspired by working with a fun, slightly wacky, team
About Box: Box provides a secure way to share content and improve collaboration on any device. Desktop, tablet or mobile. From huge corporations to mom and pop stores, Box believes technology should never limit anything you do. Businesses of any size can be more productive, inventive and powerful on Box. The company is well funded by top VC firms like Andreessen Horowitz, Draper Fisher Jurvetson and U.S. Venture Partners. Box is proud to be on Forbes’ list of America’s Most Promising Companies, is used in 240,000 businesses - including 99% of the Fortune 500 – and is the go-to product of 27 million people.
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